The consular officer can inform the file contact or addressee in two ways: in person or by mail. The officer must then send the stamped copy along with the original custom post receipt to the center.
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Judicial Cases Abroad
JUDICIAL CASES OF PERSONS RESIDING ABROAD
- If the notification is made in person, the file contact must sign a letter confirming they received the first letter.
- If the notification is made by mail, the officer must send the court papers by registered mail and insert a stamp on the second copy of the action papers before signing and stamping it. The officer must then send the stamped copy along with the original custom post receipt to the center.
✓ If for any reason it is not possible to serve the judicial papers in the agency or to restore the post of the first copy, the consular officer, while stating the reason for not notifying in the said copy after signing, stamping and inserting the date, the original papers along with the returned envelope and restore the previous letter to the center.
✓If the judicial documents are sent directly to the agency by the issuing judicial authority or non-relevant domestic departments, it should be coordinated with the Records and Personal Status Office before any action.
✓If the addressee is a citizen of the country or foreign companies, the first copy of the judicial papers along with a note will be sent to the Ministry of Foreign Affairs and the second copy will be notified after the stamp is inserted and the phrase “ The first version, number …. on the date …. was sent to the local Ministry of Foreign Affairs for notification” is mentioned that it is signed and stamped by the consular officer and returned to the center along with the image of the note sent.
✓Due to the importance of notifying judicial documents, consular officers should notify the addressee of the judicial documents as soon as possible.